This is where you want a Department(s) or Team(s) (sub-department) to be allocated to seats but the employees have no assigned seats. With a neighborhood, you can set up an employee-to-seat ratio.
- If you want your employees to be able to book a desk then, see Change a Neighborhood to Hoteling Desks.
This can be used when you have a team that requires an employee-to-seat ratio set.
This article describes the situation of when you want the Sales team to be part of a neighborhood. Also, the team often works outside of the office and infrequently comes into the office. The ratio for these teams will be 2:1 ratio where there are 2 employees to 1 seat.
Watch the Video
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Follow the Steps
- Step 1. Add a Neighborhood for the Team
- Step 2. View the Neighborhood on the Floor Map
- Step 3. Add Employees to the Neighborhood
- Step 4. Adjust the Neighborhood's Capacity
Step 1. Add a Neighborhood for the Team
Navigate to the Floor Map, click on the Floor Map icon then select the floor you want to manage.
Select multiple spaces by holding the Shift key down while you click-and-drag over spaces.
The data drawer displays.
Click the UPDATE USAGE button. The Space Usage Types dialog displays.
Click the Neighborhood usage type.
- Select an existing neighborhood
- OR in the New neighborhood field, enter a new neighborhood name. For example, Sales Team Neighborhood.
Click the ADD button. The new neighborhood is immediately added to the dialog.
Click the new neighborhood name. The seats are allocated to the neighborhood.
Step 2. View the Neighborhood on the Floor Map
Remember you can view the neighborhood on the Floor Map when you turn on the View Filter, see Customize Floor Map Views
Click the View Filter icon. The filters display.
Click the Neighborhoods filter to turn it on.
Step 3. Add Employees to the Neighborhood
You will need to associate the employee with the neighborhood. This can be completed from the Floor Map.
In the Search field, enter the employee's name.
When the employee's name is displayed in the search results, then drag and drop the employee to the neighborhood.
SpaceIQ will automatically associates the employee with the neighborhood.
Remember if you prefer the employees can be associated with the neighborhood from the Manage Neighborhood area.
Step 4. Adjust the Neighborhood's Capacity
Navigate to the Neighborhoods Management screen, click the Neighborhoods Management icon.
In the Search field, enter the neighborhood's name.
From the search results, select the neighborhood's name. The Neighborhood details dialog displays.
In the Neighborhood Details dialog, you will need to set the maximum number of people (capacity) for the neighborhood and this can be greater than the number of physical seats.
Click into the Capacity field, enter the capacity number. For example, the Sales Team Neighborhood has 6 seats and 12 employees so you would set the capacity to 6.
When you change the number, this is automatically saved.