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Enable/disable QR codes

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QR Codes

Enable the QR code option for your organization

To enable your users to check availability, book, and check in to a booking using a QR code, the setting must be globally enabled for your configuration. 

Follow the steps below to enable or disable QR codes for your organization.

  1. Navigate to Advanced setup > Global setup.
  2. Select the Application tab and scroll down to the two options for QR code check-in. 
    1. Tick QR code book and check-in to enable. 
    2. Tick Allow check-in on web when QR enabled to allow users to also check in from Eptura Engage on the web when all other check-in options are disabled for a resource,  Learn more: Allow check-in via QR code only
      qr global feb 24.png
  3. Click Save after making any changes.

A QR code field is now displayed in Resource admin for personal space and meeting space resources. If a QR code value exists for a resource, then the QR code can be scanned to check-in or check availability and book a space. 

Learn more: Application setup 

Allow check-in via QR code only

If required, you can disable all* other forms of checking in and only allow users to check in by scanning the QR code displayed at a resource. This can be done individually for a single resource or in bulk for all (or selected) resources in a location.

*Check-in via Eptura Engage on the web can be enabled from Global setup if required. Learn more: Enable/disable QR codes

How to allow check-in via QR code only and restrict all other check-in options

  1. Navigate to Application setup > Resources.
  2. If prompted, select the Country and Region for the resource.
  3. Select the Resource Type; either personal spaces or meeting spaces.
  4. Select the Location from the filter and optionally filter by Group and/or Workspace type.
  5. From the list, either tick individual resources or tick the select box at the top of the column to select all resources at the location.

If your filtered list of resources spans several pages, tick the box at the top to apply the changes to all resources across all pages.

  1. Click the QR check-in required button to prevent all other check in options for the selected resources, and enforce check in by scanning the QR codes.

Learn more: Resource admin

How to view, edit, or disable a QR code for an individual resource

  1. Navigate to Application setup > Resources.
  2. If prompted, select the Country and Region for the resource.
  3. Select the Resource Type; personal spaces or meeting spaces.
  4. Select the Location from the filter and optionally filter by Group and/or Workspace type, or enter all or part of the resource name in the search box.
  5. From the list, click the edit icon to the right of the resource you want to view.

The QR code value is halfway down the Resource Admin page.

To disable QR code scanning for the resource, delete the QR code value.

To enforce check-in via QR code only and restrict all other check-in options, ensure the QR code value is entered and enable the QR check-in required option.

Already use QR codes in your organization? 

If QR codes are already implemented at your workplace and you want to use the same codes for Eptura Engage resources, you can edit the code here. When saving the resource page, Eptura Engage checks if the QR code entered is unique and warns if it already exists.

Contact Eptura if you want to apply your own QR codes to multiple resources in bulk. Contact Support

Learn more: Resource admin