Capacity and space management
As well as closing certain personal spaces, they may have restricted whereabouts in the workplace you can sit and they may have set a maximum number of days you can work in the office per month or per week. To protect critical functions, key departments may be divided into two teams that can work in the office on alternate weeks to ensure not all members of a department are in physical contact with each other.
Your organization may also record check-in details and make meeting attendee lists mandatory to enable contact tracing should an employee report sick.
Contact your Eptura Engage administrator to find out which capacity and space management controls are configured for your office and read more about them below.
Restricted groups
If your organization has configured Restricted Groups, only users with access to a group will be able to book the resources it manages. This might mean you can only book personal spaces in a particular area or in a particular department.
Restricting groups help your organization control occupancy in specific areas of your workplace.
Booking Allowances
If your organization has applied monthly or weekly booking allowances for employees, you can choose which dates you want to work in the office and collaborate with colleagues, but you are restricted to a maximum number of days you can book in any one month or week. Your remaining allowance is displayed when making a personal space booking. Learn more: Booking allowances and Workweek assignments
Booking allowances help your organization control the number of employees who are working in the office.
Workweek assignment
If your organization has assigned you to a Workweek, you can only choose to be in the office and book a workspace on the days of the week defined by the assigned Workweek. You are set to work remotely on the remaining days.
Learn more: Workweek assignment and your in-office schedule
Learn more (Admins): Administration: Workweek assignments
Contact tracing
Eptura Engage stores space usage information to create a comprehensive audit trail, enabling effective contact tracing. Administrators can use the Contact Report tool to trace the spaces an individual has occupied and the colleagues or visitors they collaborated with over the past two weeks. Those who might pose a risk can be immediately mandated to work remotely.
Contact tracing data is retained for two weeks, after which it is automatically purged.
Mandated remote working
Your administrator might mandate you to work remotely if you have been working near a colleague who has reported sick or if there is a need to restrict numbers working in the office on particular days. If you are required to work remotely, you will not be able to book a personal space in the office or change your status to show you are in the office.
The 'In-office schedule' tab on your profile displays where you are scheduled to work each day. Learn more: In-office schedule and visibility settings
Self-certification
Your organization might require you to agree to a statement about your health and the health of people you have been in contact with, before checking in to a personal space. This self-certification must be completed once each day you have a personal space booked. Learn more: Self-certification when visiting the office