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Global settings for Microsoft Outlook

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Global settings are applied throughout your entire organization. 

Global settings for Microsoft Outlook

These settings are related to either the Eptura Engage Outlook add-in for Microsoft 365 integration or the Eptura Engage Com+ plug-in

To view or change global settings for the Eptura Engage Outlook add-in across all your locations:

  1. Navigate to Advanced setup > Global setup.
  2. Select the Outlook tab.
    GS outlook july 2024.png
    Global setup - Outlook

Settings are related to either the Eptura Engage Outlook add-in for Microsoft 365 integration or the Eptura Engage Com+ plug-in, as noted in the table.

 

Outlook add-in for Microsoft 365

Com+ plug-in

Online meeting provider

Microsoft Teams (default): A Microsoft Teams meeting is automatically scheduled when a calendar event is created.

None: Select 'None' if you use a different online meeting provider.

 

Outlook event created for user's booking

 

User can choose (default): An option to add the booking to the user’s Outlook calendar is displayed when making a booking from the booking grid or the booking form. The option is checked by default.

Always: Create an Outlook calendar event by default when a user makes a booking. The following exceptions apply:

  • Administrators will see an option to add to their Outlook calendar, regardless of this setting.
  • Outlook calendar events are not created when a booking type is not compatible with the Microsoft 365 integration, such as multi-room bookings exceeding 5 rooms and bookings with linked rooms.

 
Attendees   True/False: Set to 'True' to enable the Attendees tab.
Meeting organizer as attendee   True/False: Set to 'True' to automatically set the meeting organizer as an attendee, on the Eptura Engage booking form.
Opacity   Legacy feature. This setting is no longer in use.
Overrides Group Admin rights   True/False: Set to 'True' to grant Group Admins permissions to bookings created through the plug-in.
Eptura Engage address book   True/False: Set to 'True' to show contacts from the Eptura Engage address book in Outlook.
Blind-managed booking   True/False: Set to 'True' to allow blind-managed (automatically allocated) rooms to be booked.
Advanced booking grid   This setting is no longer in use.
Change language warning   True/False: Set to 'True' to allow the user to change their default language on first use.
Enable attendee in search   True/False: Set to 'False' to ignore the number of attendees when searching for an available space. This is useful when some invitees are expected to attend remotely.

Click Save after making any changes.