'All day' workspace types for personal spaces
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Eptura platform services If your organization is using Eptura's platform services, your locations, workspace types, resources, and users are centrally managed from Eptura Home:
Other settings are also affected, such as floor plans, zones, advanced setup, and global settings. Learn more
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About hourly workspace types
Create 'hourly' workspace types for resources that are bookable for short time slots during the day. This includes both multiple-occupancy meeting space resources and single-occupancy 'hourly' personal space resources, that can be booked in 5-minute increments (or more).
Did you know?
We refer to spaces that can be booked for short amounts of time as 'hourly' spaces, but they are not necessarily limited to bookings by the hour. Depending on the resource type and the group configuration, the booking increment might be 5, 15, 30, 60, or 120 minutes.
Create 'hourly' workspace types for:
- Meeting space resources: Any type of space where people meet in groups, such as meeting rooms, training rooms, huddle spaces, cafeterias, etc. The default booking period can be set to 5, 15, 30, 60, or 120 minutes and is defined in the Group settings.
- Hourly personal spaces: A space that can be occupied by one person for a short period, such as a hot desk, video-booth, short-stay parking space, etc. The default booking period can be set to 5, 15, 30, or 60 minutes and is defined in the Group settings.
How to create 'hourly' workspace types
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Eptura platform services If your organization is using Eptura's platform services, workspace types are created centrally from Eptura Home and then managed in Eptura Engage. They are called 'Space Types' in Eptura Home. Learn more
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If your organization has not enabled Eptura platform services, follow the steps below to create 'all-day' workspace types for personal spaces.
- Navigate to Application Setup > Workspace types and select the All-day booking spaces tab.
- Click Add workspace type (or click Edit to update an existing workspace type).
- Enter a name for the workspace type.
- Tick This is a workspace if the workspace type is a space where users will work (desk, office, etc.). Do not tick if the workspace type is not a space to work, such as a locker or a parking space).
'This is a workspace' option
Use 'This is a workspace' to define the difference between spaces where users work and other spaces, such as lockers and parking spaces. Setting the option has the following outcomes:
- When finding a colleague, only bookings for personal spaces of a workspace type with the option set are visible. For example, you can see a colleague's desk booking but not their locker or parking space. Learn more: Find a colleague
- Intelligent booking only books personal spaces of a workspace type with the option set. Learn more: ✨Intelligent booking
- Tick Sets user as in-office if you want to automatically set the user's working status to ‘in the office’ when this workspace type is booked.
- Select an attribute from the list and click Add. Continue to add attributes as required and click Save when done.
About attributes
- The attributes selected for a workspace type can be applied to a personal space of that workspace type when it is created/edited in Resource Admin.
- Users can specify the attributes they need when searching for available personal spaces.
Learn more: Attributes for personal spaces
Removing attributes from a workspace type will also remove the attributes from all resources set as that workspace type!
Next step
Now that your workspace types are created, you can create or edit your personal space resources and set them as a workspace type.