Access Card Manager

Usage and setup

Once we have activated this feature for your location:

• Via the Proxyclick dashboard, choose to add a new column and select the “Access Card” option:
  
  
• Now, when you create or edit a visit, you will have the option to enter the token number encoded to an RFID card:
  
  
• This token number will be added to the ACS and associated with the visitor profile we have created there.
• Upon checking out, the physical credential (RFID card/fob) is immediately removed and available to be issued to a new visitor.

 

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Notes and Information

 

• Recommended Process
  1. A collection of cards/fobs that are inactive and not associated with the access control system may be kept at the front desk.
  2. As the cards are not associated with the ACS and have no access to the building, this poses no security risk.
  3. When a visitor arrives and successfully checks in, take any card, edit the visit, and enter the token number (either type the number in or scan it with a desktop reader)
  4. Save the visit, and the card is automatically associated with the visitor profile in the ACS.
  5. Proxyclick then manages their permissions as normal.
  6. Upon checking out, the card is removed from the ACS and can be returned to the front desk to be issued to a new visitor.

 

• Additional Information
  • Adding a token number already in use will not be possible.
  • Token numbers of up to 8 decimal digits may be entered using the Access Card Manager unless noted below (restrictions on token number length vary per system).
  • Nedap AEOS: support for up to 20 decimal digit token numbers.
  • Only one card may be added per active meeting - multiple meetings on the same day for one visitor will require them to check out and a card to be added each time they check-in.
  • If the token number being added matches the token number in an active QR credential, an error is displayed, and the card will not be added.
  • Editing a visit and removing the token number will automatically remove the card from the ACS upon saving.
  • Editing a visit and entering a new token number (overwriting the previous one) will automatically remove the previously added card from the ACS and add the token card number upon saving.
  • When a visit is deleted, the profile and any associated credentials (QR-based or physical) are deleted from the ACS.