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Condeco Integration

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Proxyclick’s employee and visitor management features combined with Condeco’s workspace booking technology, delivers a seamless workplace experience.

Integrate Condeco into the Proxyclick platform and avoid scheduling conflicts for meeting spaces, and if an employee hasn't booked a personal space in advance, Condeco's intelligent booking technology can automatically book one when they arrive. When an employee books a meeting space in Condeco and adds external visitors, the visitors are automatically pre-registered in Proxyclick. 

Real-time occupancy and utilization data can be analyzed with Condeco Analytics Advanced. Learn more: Condeco Analytics Advanced

Key benefits
  • Automated visitor preregistration: Your external visitors' information is pushed automatically from Condeco to Proxyclick.
  • Self check-In: Visitors can check in at the kiosk without any manual intervention from the staff.
  • Improved visitor experience: The meeting space information is sent to external visitors ahead of their visit.
  • Intelligent workspace booking for employees: Condeco's intelligent booking technology can automatically book an employee's preferred workspace when they arrive. Learn more: ✨Intelligent booking for Condeco personal spaces
Watch a demonstration of the Condeco + Proxyclick integration


Condeco + Proxyclick integration demonstration

Configure the Condeco + Proxyclick integration

Contact Eptura to activate the Proxyclick + Condeco integration for your organization.

When your Condeco + Proxyclick integration is active, you can map Condeco locations with your Proxyclick buildings; create a custom field in Proxyclick that will be associated with the booked Condeco meeting space resource, and customize your email notifications to include the name of the booked Condeco meeting space.

Create a custom field

Create a custom field in Proxyclick to associate with the name of the booked Condeco meeting space resource. 

  1. In Proxyclick, navigate to Settings > Custom fields.
  2. Click New custom field.
    custom field.png
  3. Enter a name for the new field - we recommend 'Meeting Space' - and click Save.
Link Condeco locations to your building and configure the integration

Follow the steps to link Condeco locations to your Proxyclick building; activate the new custom field added above; enable invitation emails, and synchronize Condeco personal space bookings in the Proxyclick employee logbook.

  1. In Proxyclick, navigate to Settings > Integrations.
  2. Scroll down to the Condeco integration and click Settings to open the Condeco integration settings.
    integrations condeco.png
  3. Locations setup: The three columns represent Condeco Countries, Regions, and Locations.
    1. First, select the Condeco Country from the list to reveal the associated Condeco Regions.
    2. Select the Region to reveal the associated Condeco locations.
    3. Finally, select the Condeco location to link to the Proxyclick building.
    4. The selected Condeco location is now displayed under 'Linked locations'. Click Save to link the Condeco location to your Proxyclick building.
  4. Meeting room custom field: Toggle the button to enable the field and select the custom field created earlier from the drop-down.
  5. Invitation email: Toggle the button accordingly to enable or disable Proxyclick invitation emails being sent to visitors along with the Condeco email notification.
  6. Employee bookings: Toggle on to synchronize Condeco personal space bookings in the Proxyclick employee logbook.
Customize email notifications

Add the new Condeco Meeting Space custom field to your Welcome email and other notifications to include the name of the booked Condeco meeting space for the visitor.

  1. In Proxyclick, navigate to Settings > Notifications.
  2. Click Customize for the email notification you want to add the Condeco Meeting Space field to.
  3. Expand the visitor type and enter your message in the Custom Text box. To insert the name of the booked meeting space in your message, click Variables and select 'Meeting Space' (or the name of the custom field created above, if different). The field in the message is displayed as {{custom-#####}}
    welcome email.png