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Eptura Knowledge Center

Employee Logbook

Our Employee logbook is available in the Dashboard. It lets you keep track of employee presence and real-time status updated using the Proxyclick Proovr app or one of our Access Control Integrations.

Administrators can access this logbook. You must enable these permissions from Settings > General Settings > User rights > Administrators > Manage Rights and the permission is under Employee called Can have access to Employee logbook.

  1. From the menu, click the Employee logbook.

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The Employee Logbook displays.

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You will have an overview of today's expected presence and the current status of the employee visit:


When an employee booking is enabled, the employee has completed a booking for that calendar day and is expected at the location.


This status will show when the booking has been created, but the questionnaire has been scheduled for a later-time or has not been completed by the employee.


The check-in and check-out experience is powered by the same QR code at the kiosk. When scanning, the message shown to the employee confirms whether they checked in or out.


  • Manual check-out: If the employee uses the QR code again at the kiosk within the same day of their check-in before midnight, that will be considered a check-out.
  • Auto-checkout: Employees who don't check out upon exiting will be automatically checked out at midnight. The employee's status will be displayed as checked-out until they scan their code at the kiosk again. This can be turned on or off in the Check-in area of Settings by using the information on this page.


When employee booking is enabled, it is possible to create a questionnaire in combination with Smart rules to deny access to an employee based on answers to your questionnaire.

Cancel a booking

If you need to cancel a booking due to occupancy limits or changes to your policies, the employee (s) will be automatically notified via email about the cancellation of their booking.

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You can cancel an existing booking in your logbook or manually check in an employee from the Logbook. To complete these actions, you must enable these permissions from Settings > General Settings > User Rights and the permission is under Employee called Can reset and delete employee bookings.

Export your Employee data

You can export your employee data from the employee logbook.

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This user right can be granted to anyone needing to create reports or analyze employee information for compliance reasons. To enable, go to Settings > General Settings > User rights.

The following data points are included in the export:

  • First name
  • Last name
  • Email
  • Phone
  • License plate
  • Function
  • Status
  • Date
  • Check-in
  • check out
  • Duration
  • booked/booked at
  • [Custom fields] → these are the answers to the questionnaire at booking
  • CheckinVia → check-in method used (Proovr, Dashboard)
  • CheckinBy → person who performed the check-in (can be another employee in case of Dashboard)
  • CheckOutvia
  • CheckoutBy