User groups and rights

Contents

• About user groups
• Out-of-the-box rights for configurable user groups
• Configure user group rights

About user groups

Depending on an employee's role and responsibilities, their Proxyclick user account can be added to one or more user groups to provide the access they require. The rights assigned to each user group is individually configurable for each location in your organization and might differ from the default 'out-of-the-box' settings discussed in this article.

The user groups and their expected use is as follows:

• Default - The default group for all users. Provides the minimum set of user rights you want your users to have.
• Administrators - Unrestricted access to the entire Proxyclick configuration. Rights are not configurable.
• Reception - Reception staff can view and manage all visits, and view all deliveries.
• Security - Security staff can view and manage all visits, see watch list matches, and access the employee logbook.
• Assistants - Assistants can create visitors on behalf of other users.
• Agents - This is an additional user group that can be used and configured if required. 

User group names cannot be edited.

Out-of-the-box rights for configurable user groups

The default 'out-of-the-box' settings for each configurable group are shown in the table. Note that rights can be modified individually for each location in your organization, so your group permissions might be different to the below and also vary across different locations.

The Administrators group has unrestricted access to all settings, so is not shown in the table.

Configure user group rights

You can manage the rights provided by each user group to suit the functions and duties performed by the internal teams at a location. Users requiring access to Proxyclick must belong to one or more of the provided user groups, and any changes to a group's rights will impact all users who are assigned to that group. Four typical user group types are provided, plus an additional group that can be used to cater for a specific group of users in your organization. All user groups (excluding Administrators) are configurable to suit your requirements. Learn more: About user groups

The rights assigned to each user group is individually configurable for each location in your organization. The Administrators group cannot be edited.

Follow the steps to configure user group rights for a location.

1. Navigate to Settings > General Settings > User rights to view the user groups.
   

2. Click Manage rights to configure the features a user group can access.
3. Tick or untick the checkboxes to enable or disable access to functions.
   

Learn more

• Assign or remove users from user groups