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Eptura Knowledge Center

Add or Edit Space Manually

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Spaces can be created manually or uploaded spaces using our plugins, and it is important to understand what happens with the Automatic vs Manual Space Creation.

Add Space

The "App Space" button only displays when you haven't use the Floor Plan Publishing plugins, learn more in Automated vs Manual Space Creation.

  1. From the Home screen, click Portfolio Manager and the All Locations screen displays.
  2. Click the Buildings tab.
  3. Click the building you want to add the floor to.
  4. Click the floor you want to add the spaces to.
  5. Click the + Add Space button.
  6. Complete the fields, see below for the Space Fields.
  7. Click the Save button.

clipboard_e689e4bedd53b4f862754b9e49c9c828c.png

Edit Space

  1. Use the All Locations navigation to navigate to the floor and the spaces displays.
  2. For the space you want to edit, click the Edit clipboard_e6747433644d0cffdd122fc07c3af494f.png icon and the Edit Space form displays.
  3. Complete the fields, and see the table below for the Space Fields.
  4. Click the Save button.

Space Fields

Overview Tab

Fields Description

Space Name

Enter the name of the space.

If the space was uploaded using a plugin, then the Space Name can't be edited.

Common Name

Enter a common name of the space.

Space Type

Select a space type.

Your organization can use the default space types or your Administrator can make modifications, see Space Types.

Capacity

Enter the capacity of a space. For example, if it is a workstation that can have two people, enter 2. If it is a meeting room that supports four people, enter 4.

Inherit value from Space Type

When this is toggled ON, any changes to the space type's capacity will cascade down to the space. When this is toggled OFF, then you can override the inherited Space Type capacity.

Space Function

Select the space function, either:

  • clipboard_21b55771-a0b1-421d-8133-4948b3afa564.png Assignable
  • clipboard_2b57dd10-89c1-43ed-a756-2ce45b1d20de.png Bookable
  • clipboard_f29ffdba-663f-44c6-9e84-83b3cce59a34.png Open
  • clipboard_ee4628a5-59c3-4b6a-bd80-13229da1966d.png Retained - These spaces are retained for a person who is not in the system, such as a Contractor, New Hire, Interns
  • clipboard_e45188c6-94cd-4ea1-8f90-1b51f70e9e05.png Shared - These spaces are shared between 2 or more individuals
  • clipboard_b95fe722-3e4c-443f-a585-6c443c0ac30c.png Flexi

Inherit value from Space Function

When this is toggled ON, the following happened:

  • any changes to the space type's space function will cascade down to the space. 
  • the Retained and Shared space functions become visible for Me spaces.

When this is toggled OFF, then you can override the inherited Space Type capacity.

Planned capacity

When you select the space function Shared then the Planned capacity field displays.

Enter the number of people who will share this space.

Retention Type

When you select the space function, Retained then the following fields display:

  1. From the Retention Type drop-down, select either, Contractor, Intern, New Hire, or Other.
  2. Click the Retain Until Date calendar picker and select the date.
  3. In the Retained for field, enter the person's name.
  4. In the Retention Notes field, enter any notes and if you selected "Other" then provide more information.

Building - Floor

This displays the name of the building and floor.

Allocation Tab

Fields Description
Org Unit Select the organization unit this space is allocated to.

Specs Tab

Fields Description
Area (measurement system) - Manual Enter the area of the space.

More Tab

Fields Description
Email address of space Enter the email address of the space to set up its calendar.
Email address for video conferences Enter the email address of the equipment used for video conferences.