Skip to main content
Eptura Knowledge Center

Manage Calendar Accounts

  1. Last updated
  2. Save as PDF

Early Access

The Calendar Service Integration documentation has been released early and this integration will be coming soon to Eptura Workplace.

Level: Administrator

In your company there will be spaces that are for meeting rooms, conference rooms, etc that can be booked via a Calendar Integration, such as Microsoft Outlook/Exchange. Administrators can manage the room's resource calendar. This lets the Administrator add or remove a resource calendar and if needed, re-authenticate.

In the example, below, the Microsoft 365 account contains the resource calendars for the meeting rooms called Orchard, Sentosa, and Marina Bay.

clipboard_ef9953103d7fbf721a7bca72405bea157.png

This article covers:

Access the Calendar Integrations

  1. From menu, click Admin > Calendar Integrations. The Calendar Integrations screen displays.

clipboard_e650eb6f02f6cbf15ebffb93a2c8fa39d.png

This screen consists of the following:

  • (A) - Add Calendar Account - This lets you add a service account for Office365 or Google Calendar.
  • (B) - Email Account - This lists the service account's email address for your calendar integration.
  • (C) - More Actions icon - This contains the following menu items:
    • Manage Calendars - This lets you manage the resource calendar's email addresses.
    • Re-Authenticate - This lets you re-authenticate the service account.
    • Remove Account - This lets you remove the service account.

Manage Calendars

The Manage Calendars screen is where you can add or remove calendar resources (individually or in bulk), map to a space or unlink from a space, and if you have a calendar resource that you no longer use, then it can be removed.

Add a Calendar Individually

  1. In the email address field, enter the calendar resource's email address.

clipboard_e8668e5078b7a69d7eb3553c92bb7b007.png

  1. Click the Add button and the calendar is added.

clipboard_eb5422f4dd2752e2b2ad65f890b50b5d7.png

  1. Click Connect Calendars and then wait until the connection initiates on its own within 15 minutes.
  2. You will need to refresh the browser to view the new calendar in the screen.

Add Calendars in Bulk

If you have many calendars to add, then this can be done in bulk.

  1. In the Options for Adding Room panel, click the .CSV template to download the spreadsheet.

clipboard_ec6f1c04879d8f4850960dcaee4c2d547.png

  1. Open the csvTemplate.csv file.
  2. Complete the following columns:
    • email column - Enter the calendar resource's email address.
    • roomID column - Enter the space number.

clipboard_e867090b2277eb29f7ebc23f2b6bb1e2c.png

  1. Save the file.
  2. Click the Upload CSV button.

clipboard_eac96fd8f38da6733189b6c91d1f5897e.png

  1. Select the file and open it to upload it.
  2. Click Connect Calendars and then wait until the connection initiates on its own within 15 minutes.
  3. You will need to refresh the browser to view the new calendar in the screen.

Map Calendar to a Space

You can link a calendar to a space.

  1. For the calendar you want to link, click Link to space.

clipboard_e7ef1f574fa54f37618b27c2ff91d47de.png

The search displays.

clipboard_ea50a5f744e77c55ad697fcb0a313fb08.png

  1. In the Space Search field, enter the space number or you can click the Browse button and then browse to the space.

clipboard_e98b6a00ef7268ec0f85f9fd95c9599f4.png

  1. Select the space number and the space is linked.

Unlink Calendar from Space

  1. For the calendar, you want to unlink, click the More Actions clipboard_e82153a27c5f25a0b960a5f5f5adcb9eb.png icon.
  2. Select Unlink from space and the calendar is removed from the space.

Remove Calendar

You can review the list and if there is calendar resources that you no longer want to use, then these can be removed.

  1. For the calendar, you want to unlink, click the More Actions clipboard_e82153a27c5f25a0b960a5f5f5adcb9eb.png icon.
  2. Select Remove Calendar and the calendar is removed.