Cycle Counts allows you to audit the Inventory levels you already have on hand.
- If your actual, physical Inventory is lower than what ManagerPlus Inventory shows, the Cycle Count will decrease your Inventory numbers.
- If you have more Inventory than what ManagerPlus Inventory shows, a cycle count will increase those stocking levels without creating a new expenditure (as you have previously spent funds to acquire the parts). Any increase on a Cycle Count, will add to your Inventory value, without creating a new expenditure.
Lightning Cycle Counts allows you the freedom to either perform a complete inventory audit (where all operations cease at a facility while every Inventory item is counted), OR you can perform Cycle Counts in smaller increments. These options include:
Create a Cycle Count
- Select the Cycle Counts icon in the main menu
- Click on the New Cycle Count icon, and select which Type of Cycle Count to create.
- If you have more than one warehouse to choose from, select the appropriate one. Cycle Counts can only be performed on one warehouse at a time.
- Complete the necessary fields, and click on the Create icon to create your Cycle Count. The beginning status will be NOT STARTED.
- Fill in the Current Count for each inventory item.
- If the listed cost is incorrect, be sure to update the Part Cost.
- If the part being counted is allocated to current work orders, the icon will appear. If you hover over it, the work order numbers will appear, along with the number of parts allocated to it
- At any time, go to the bottom of the screen and click Post Count . This will change the cycle count status to STARTED.
- If your count matches current inventory levels, you will see a check mark in the Notices column
- If the quantity you entered doesn't match what ManagerPlus has on record, the Recount Required notice will appear. The Cycle Cost status will also change to RECOUNT REQUIRED. You will need to enter the quantity and cost again and then click on the Post Count icon. This process will need to repeat until there are 2 consecutive entries that match.
- If the part is successfully counted and shows a discrepancy, the Current Count number will appear in red as shown below.
15 of 72 states that 15 is the new quantity showing in inventory, against the 72 that were showing previously. A discrepancy of -57.
22 of 1 shows that 22 is the new accepted count, and 1 is the old. A discrepancy of +21. Because this is an increase, the value of the inventory also goes up by the listed cost per part.
- Once all the parts are counted, the cycle count will automatically change the status to CLOSED.
Field Descriptions *Required Field
Cycle Count #: This field will auto-populate with a cycle count number.
*Warehouse: Select from the pull-down menu the warehouse you want the Cycle Count to apply towards.
*Budget: Select from the pull-down which budget the cycle count will apply towards.
Require Recounts: If turned on, you will be required to recount the part, in the instance of a discrepancy. This feature can only be turned off during the creation of the Cycle Count.
Date Created: This field will auto-populate with the date of the Cycle Count.
Created By: This field will auto-populate the user that created the Cycle Count.
Status: Indicates the current progress of the Cycle Count as either NOT STARTED, STARTED, or CLOSED.
Comments: Any comments related to the Cycle Count.